Procedure to reimburse travel costs

Step 1.

• Check the budget limit for the reimbursement. Use this calculator to check the distance: Distance Calculator – Erasmus+

! The given amounts refer to travel both ways.

Travel costs will be reimbursed until the budget limit, and based on the real costs of the tickets. E.g. if the tickets cost 152 euro and they are within the travel grant range, you will get 152 euro as reimbursement. If they exceed the travel grant per country, then participants pay the difference. 

• Choose the mean of travel:
  • Airplane or ferry
  • Green travel: minimum 50% of lengths by bus, train, bike or car-pooling. It’s very much recommended to use Green Travel for your traveling to the event.
• Buy your tickets from home to Helsinki and back.
• Keep all the tickets and receipt safe! Copy them!

NOTE! You can not reimburse anything without appropriate documents and receipts

Only, If you are using green travel means with no tickets (bike or car-pooling). You will get a paper to sign for reimbursement.

Step 2

• Travel to Helsinki on 1st September and find your way to the location Scandic Hakaniemi latest at 17 (for dinner is at 6PM nearby)

• Sign all appropriate papers on site. You can also leave receipts on site, if you wish.

• Travel back home

Step 3

• Make an invoice for the sum of the costs WITH the appropriate documents and send it to .
• Please note if you bought your ticket in your local currency which might be different than EUR, then we will calculate your travel costs according to the exchange rates from this official European Commission’s website. 
• In order to receive the reimbursement, you need to provide all original travel documents (tickets, boarding passes, receipts, invoices and email confirmations). All travel documents must clearly indicate price, currency, name of the passenger, date of purchase and travel itinerary.
• Reimbursement will be done in EURO within 4 weeks after the activity by bank transfer

More information: Erasmus+ programme Guide